Hospital pharmacy receiving checklist.
A one-page checklist for a receiving desk. Accompanies the full SOP on the receiving protocol page.
This is a condensed, printable checklist for a hospital pharmacy receiving an incoming Reserve Meds shipment. It is designed to sit at the receiving desk. It accompanies, rather than replaces, the full SOP on the hospital pharmacy receiving protocol page.
Checklist
Reserve Meds receiving checklist · Case #: ___________ · Date of receipt: ___________ · Received by (printed name and signature): ___________
1. Advance documentation reviewed. Briefing received from case-coordination team and documentation package reviewed before arrival. □ Yes □ No
2. Outer packaging inspection. Outer carton intact, seals unbroken, no visible damage, labels match advance documentation. □ Pass □ Fail (if fail, proceed to quarantine step)
3. Shock or tilt indicators. Where shipper carries indicators, indicators within tolerance. □ Pass □ Fail □ N/A
4. Inner packaging opened in controlled-temperature area. Inner packaging integrity confirmed. □ Yes □ No
5. Temperature logger retrieved and data downloaded. Logger serial number: ___________ · Download method: ___________ · Data archived to case record. □ Yes □ No
6. Temperature trace reviewed. Trace within validated range for this product. □ Yes (proceed) □ No (proceed to quarantine step)
7. Product serial number verified. Product serial number matches advance documentation. □ Yes □ No
8. DSCSA transaction records reconciled. Transaction history, transaction information, and transaction statement reconciled against expected lot and pack configuration. □ Yes □ No
9. Import-authorization documentation reconciled. Product identity and patient identity on authorization match prescription. □ Yes □ No
10. Unit disposition. □ Accepted into dispensing inventory □ Quarantined pending Reserve Meds review
If quarantined: Unit placed in separate, labeled, locked, environmentally-controlled location; written hold note attached to case; Reserve Meds case-coordination team notified at [email protected]. □ Done
11. Patient-match verification (before dispense). Patient identity, prescriber identity, dose and schedule, and scheduled administration all confirmed against case record. □ Yes □ No
12. Dispense recorded in pharmacy system. Dispense confirmation returned to Reserve Meds. □ Yes □ No
Notes / observations: _______________________________________________________________________
How to use this checklist
Print one copy per incoming case. Complete each step in order. Where a step fails, do not proceed to subsequent steps until the failure is resolved. For any step marked "fail" or "no," the default action is to pause the case, not to work around the step. Contact Reserve Meds case coordination at [email protected] or at the case-specific contact supplied in the advance documentation.
Scope and limits
This checklist is designed for typical specialty receipt under refrigerated or controlled-room-temperature shipping. For ultra-cold and cryogenic shipments, additional steps apply, including dewar integrity verification for cryogenic shipments; Reserve Meds will supply an extended checklist before a shipment of that class arrives. The checklist is not a complete hospital pharmacy receiving SOP; it supplements the hospital's own procedures rather than replaces them, and should be integrated with the hospital's quality management system before use.
Disclaimer
This checklist is a drafting aid and does not constitute legal or medical advice. The receiving hospital's pharmacy leadership and compliance function are responsible for the final form of the institution's receiving SOP and for its compliance with local law and local institutional policy.
Reviewed 2026-04-22 by Reserve Meds’s AI clinical and regulatory review agents. Human pharmacist-in-charge: Altima Care. Next scheduled review: 2026-10-22.